How Far Ahead Should You Book an Event Center Near Pharr, TX?
Memorial Event Center is an event space for rent with a modern, sophisticated, and spacious facility to accommodate different social events. The owners are certified wedding planners by the Association of Bridal Consultants and started the business back in 2016. We offer modern and spacious facilities perfect for weddings, corporate functions, and social gatherings. We also offer party bus rentals seating 10 to 12 persons comfortably. Call us today at (956) 720-4332.
Every event requires preplanning, but some involve a lot more planning than others. If you’re wondering how far ahead you should schedule an event center near Pharr, TX, the answer is, it depends on the type of event you’re holding. In general, the sooner you book the venue, the better. There are always exceptions, but here are a few guidelines to help you decide how early to lock in your location:
Interactive Events
If you’ll be holding an event where a group of attendees will be engaged in a hands-on activity, it’s best to schedule it at least four weeks in advance. You might be holding a corporate team building activity, a cooking class, a game night, a wine tasting, or other similar interactive events. These activity style events are great for helping people get to know each other in a fun and relaxed environment and to be engaged in a common purpose. Generally speaking, you don’t need to book such activities more than a month ahead of time unless the venue and experience you want to book are in high demand.
Cocktail Hours or Small Dinner Gatherings
Book your venue for these types of events about 4-5 weeks ahead of time. Doing so gives you time to plan the details such as prepping menu’s, sending invitations and reminders, preparing any ice breaker activities, gifts, and any presentation or public remarks you may want to share at the event.
Whole Venue Booking
If you’re thinking about booking out the entire place, such as a banquet hall, wedding venue, party hall, or another event center near Pharr, TX, give yourself at least six weeks to lock things in. You may even need more lead time than that, depending on the demand and size of the venue that you’re booking. Particularly for large group sizes, the closer you get to the event date, the harder it will be to find a space to accommodate your group, so book early. More advance notice for the venue staff and service teams will aid in better preparation on their part as well, making the experience more pleasant.
Holiday Parties
The holidays always seem to sneak up faster than we realize. If you haven’t booked a holiday venue before the season arrives, you’ll likely find it a lot more difficult to find a place that will meet your needs. Of course, it depends on the size of your gathering, but the larger your group is, the further you should plan ahead. That’s why we suggest you book a place at least 3-6 months in advance, and preferably more than that!
Some businesses, group gatherings, and extended families will even book their holiday party in early January so that they can avoid the competition for the event center, restaurant, or other party event space. Delaying action will result in a lower quantity and quality of location options, so be sure you get out in front of this one.
Wedding Venue or Reception Halls
For locations that are in high demand, you should be looking to book your venue nine months to 1 year in advance. Keep in mind that this timeline is the suggested timeline to book the venue, and does not include the time you may need to research and tour the locations that you might be considering. If you already know what venue you want, remember that their availability will limit potential wedding dates. During peak wedding season, you might have to be flexible with your dates.
Multi-events
Multiple events at the same location should be booked at least three months in advance, to lock in the sequential dates that you may need. If your event is held multiple times in various cities across the country, you can generally book about six weeks ahead of time. For convenience of scheduling, you can even book your events in multiple cities with the same venue provider, such as a hotel chain with conference rooms or convention centers. This tip works best the further in advance you schedule your events.
Premium Event Center Near Pharr, TX
Memorial Event Center is a family-owned and operated event hall in Edinburg, Texas. Whether you’re looking for a place to hold an offsite corporate function, a birthday party, or a bridal shower event, you’ll find our location to be dynamic in its purpose and function.
When you need to book an event center near Pharr, TX, check us out here at Memorial Event Center. We can accommodate as many as 300 guests in our largest hall, plus another 85 guests in our outdoor pavilion. Our guest experience is our highest priority. Visit us today at 208 E Canton Rd, Edinburg, TX 78539 United States, or call and schedule a tour with us at (956) 720-4332.
Events & Venues FAQ’s
What are most common events you handle?
We frequently host various events at our venue, including weddings, corporate events, quinceañeras, sweet sixteens, and various social functions and gatherings. Our versatile space and experienced team are well-equipped to accommodate your diverse needs and preferences, ensuring each event is tailored to your vision and requirements. Whether it's a formal corporate gathering or a milestone celebration, we strive to create memorable experiences for you and your guests.
What is a party bus?
A party bus is a large, specially designed vehicle for celebratory and social gatherings. It's equipped with various amenities to create a festive atmosphere, including comfortable seating, music systems, LED lighting, and often a built-in bar. Party buses are commonly used for events like bachelor or bachelorette parties, birthdays, proms, and other group outings, offering a mobile and lively venue for entertainment and fun while traveling to different destinations.
Can we work with our desired vendors?
You are welcome to work with your desired vendors when hosting an event at our venue. We understand that choosing specific vendors, such as caterers, decorators, or entertainment providers, is important in personalizing your event. Our goal is to accommodate your preferences and ensure your event aligns with your vision so you can collaborate with the vendors of your choice.