• Make a Budget – The first step to planning a successful event center event is to make a budget. The budget provides limits and structure for every single aspect of the event, and is therefore crucial to the planning process. If you have your heart set around one particular element of the event, like the venue, you can plan the rest of your budget to make room for that element. No matter what, make sure your budget contains money for the venue, good and drinks, entertainment, transportation, décor, other vendors, and event coordination services. 

• Theme – How do you want your event to look and feel? What kind of event do you want it to be? Like the budget, the theme plays into almost every aspect of the event, from the décor and the food to the entertainment and more. 

• Food and Drinks – The food is the center of almost every event. Make sure your menu shines by giving it the planning time it deserves and by choosing an event center that offers superior catering options. Remember to include a menu choice and special dietary requirements as part of your RSVP invitations to ensure enough food for everybody. The drinks are also part of the food! Consider if you want to have an open bar or partial bar as well as if you want to have the bar open the whole event or closed at points during the event. Determine at the outset of your event planning what you wish to provide to prevent a budget blowout. 

• Entertainment – No event is complete without some kind of entertainment! Entertainment can mean almost anything, including bands and DJs, dancers, performers, clowns, photo booths, or even just activities like games or crafts. No matter what kind of entertainment you select, be sure you choose one person to serve as a master of ceremonies. This person will be in charge of keeping the event flowing from one activity to the next, so your guests are always entertained. 

• Transportation – How will your guests get to and from your event? Be as thorough as possible when considering transportation. Don’t forget to think about parking spaces, how many people might want to drive, and if you should provide transportation to help prevent driving under the influence. 

The key is to shape your event early in the event planning process to stay within budget and give guests a very clear idea of what they can and cannot expect. Want more tips on event planning or Edinburg, TX event centers? We are here to help! Call or visit us today to learn more about our offerings and know more about wedding day mistakes to avoid.