Event centers and planners alike can focus on a few key areas of protection in order to meet the requirements for safe events and meetings. Implementing safety precautions and social distancing measures can go a long way towards lowering the risk of events and meetings. The following are some key tips, ideas and inspirations to help get you started when planning an event in these strange and unprecedented times. Use these ideas to help minimize spread and negative impact of an event during a global pandemic.   

• Promote awareness of the importance of good personal hygiene, like handwashing, among both event staff and guests.

• Encourage or even require the use of facemasks when indoors or when social distancing is impossible

• Arrange event spaces, like seating and tables, to maximize space between guests and staff 

• Organize event times to minimize crowding and guest density 

• Post signage and send out emails that encourage a reduction in physical contact like hugging and handshakes 

• Mandate that guests and staff stay home if sick 

These are just a few tips for helping make sure your event guests and staff stay safe and healthy. You can also get inspired by these 2020 event trends that are designed to encourage safe practices in creative ways.  

• Virtual Events – Technology like Zoom, Skype and more allow for amazing virtual events that help guests feel like they’re a part of the action without reducing guest count.

• Less is More – Host an intimate in-person event with a small guest count. This makes social distancing easier and creates a more personal environment for connection. Hosting smaller events allows you to cater to specific niches in your industry, family or friend group. You can always record a small event or stream it online to make it available for a wider audience.

• Promote Wellness – More and more people and companies are investing in wellness than ever before. Wellness doesn’t just mean not getting sick, it also encompasses mental health and spiritual well-being. Now is the time to show your guests or employees that you care about their overall health and well-being. You can do this by offering break times for relaxation and meditation, adding wellness activities or workshops, and keeping events smaller for more personalization. 

Our world is changing, but that doesn’t mean we have to say goodbye to gathering! Here at Memorial Event Center, a Mission, TX event center, we are committed to safely serving our guests. Call us today to learn more tips for hosting an event in the time of COVID-19 or to learn more about what we can do for you and your next event.