• Schedule it Soon – Wedding season is very, very busy for all event centers and venues. Schedule your final walk-through sooner rather than later to make sure you have it on the books before the dates fill up. Try and have it within the final 30 days leading up to your wedding. 

• Go Through Seating and Layout Logistics – In the last month before your wedding you should have a pretty accurate idea of the final guest headcount, giving you a chance to go through seating arrangements, floor plans, and layout one final time. 

• Bring Your Wedding Planner – If you have a wedding planner or partner, bring them with you as they might think of other questions or points you could miss. 

• Review the Schedule – Run through the timeline of the big day to make sure the venue is aware of all the moving pieces. What time will the wedding party arrive? When can vendors like caterers, bands, DJs, and florists begin setting up? 

• Walk Through the Space – Actually walk through your event center to have a good idea of how the wedding will flow from moment to moment. Address questions like the flow of cocktail hour or the buffet line. Are passed drinks an option to take some pressure off lines at the bar? How many waiters will man the buffet line or bring out plated meals? Will you set out a tip jar for the bartenders? Also, be sure to find out where guests can put gifts or gift cards and appoint someone to be in charge of collecting them at the end of the night. 

• Consider Your Vendors – Don’t forget to ask about caring for your vendors. For example, is there a place for the band or DJ to take a break? When will the waitstaff get their meals? Are you providing the waitstaff with meals? 

• Arrange Your Send Off – During the final walk-through of your venue, go over the plans for your grand exit so it doesn’t become an overlooked afterthought. You can have guests line up and blow bubbles, or glitter, wave sparklers or whatever tickles your fancy. Just double-check your venue’s policies if you plan on doing anything over the top or with fireworks. 

There is a lot to keep track of and plan when hosting a wedding! However, working with the right venue or event center will go a long way towards alleviating the stress of planning such a big, important event. As a McAllen, TX event center , we have the expertise necessary to help your wedding go off without a hitch. Call or visit us today to learn more .